The Front Desk gives quick access to Patient Registration, Waiting Room, Billing, Receipting, Appointment Reminders and Recalls

Recent Patients

The Recent Patients list provides quick access to facilitate work-flow in busy practices (single click to return to a patient’s record). 

Patient Registration Details

The Patient Registration screen is organised in TAB pages:

• Personal
• Address
• Health Fund
• Additional
• Referrals
• Contacts
• Family
• Notes

The minimum requirements are normally name and address, but Specialists normally must also record Referral details.

Personal

New Patient

To enter details for a new patient, click the New Patient icon. The will present the Personal details TAB as shown, with field prompts for the required information.

Not all fields are required, but (obviously) - if you bill Medicare then Medicare details are required. 

Manual Reference Number

This isan OPTIONAL field. The purpose is to cross-reference the patient with any othersystem, or manual medical record system.

Title

Use the drop-down list to select the Title. Use the setup program to add or restrict available titles.

Genderapplicable to the title will be displayed.  Enter if required for non-gender-specific titles.

Preferred name, Full Name Address Name

You should overwrite these defaults as appropriate. This facility assists in the accuracy or your records and correspondence

Select Billing from the Patient Registration screen.

Find Patient

To selectanother patient (not on the recent Patient’s list) – use the Find Patient facility.

Select or Create Account

Patient Account

Selectthe Account, and select the default  billing fee level for the patient

List the Accounts

You can also create a New Account at this point.

New Invoice

When the Patient Account has been selected – the New Invoice button is active.

Click NewInvoice– and the screen is ready for Billing

TheInvoice No. is displayed.

How to Invoice

Quick-Pick Items

If youselect an Item that has not been configured with an amount for the default FeeLevel, an Information message is displayed. You can overwrite the Default FeeLevel.

You cancontinue to enter Invoice Item lines (there is no restriction).

Search Find Item List

As analternative to the Quick-Pick Items list, click the Search Find Item Listbutton.

Find Item Screen

Thecomplete list of available Items is listed (refer to Setup).

Selectthe Item Type – then scroll through the available corresponding Items.

Double-clickor press Select

Professional Attendance

If theItem Type of the selected item is Professional Attendance, then a pop-up screen is displayed toallow the optional entry of the following data items:-

• No. of Patients Seen
• Distance in Kms

Number ofPatients seen and the Distance in Kilometers (if the doctor traveled to treatthe patient).

For an Itemto be known as “Professional Attendance”, it should have a setup in the Itemmaintenance The Item Type should be flagged as “Professional Attendance”.

Print Invoice, Pay Invoice, or Completed.

You cannow Print the Invoice, Receipt Payment of the invoice, orjust mark it as Completed.

Print Invoice

Select Print Invoice.

Pay Now

Print Preview Mode (Default).

 Receipts and other print outs can be customized withyour own logo. Advanced Settings also allow you to redesign the layout and printed fields.

Email Receipt as PDF attachment

Pay Invoice

Select Pay Now

If the entire amount is being paid with one payment, then just select the payment type(capture bank or cheque details where required – and click Save.

TheI invoice has now been receipted. You can print the Invoice/Receipt if required.

Manual Distribution

The allocations of receipted amounts in SAAS Medical Practice Management are knownas ‘distributions’.

Add to Waiting Room–Radiology Work Flow

InRadiology Mode– a work-flow supports the correct gathering and processing ofinformation required.

Radiologyprocedures require a referral from a General Practitioner.

The Radiology Work-Flow steps through a number of processes prior to admitting the patient to the Waiting Room

The first essential step is to add the Referral.

Select New Referral

Enter Referral Details

Pre-Billing

Examinations

Print Labels

Bag Labels

Waiting Room